Monday, September 17, 2012

Tip #3 Using the readability feature in Microsoft Word for Mac

Thanks to Ellen Berens for sharing this tip with the Blue Star staff today.

Microsoft Word will gauge the reading level of any document. It is one of those features that isn't turned on by default but easily added to the Spelling and Grammar tools.

This feature is especially useful when insuring that your students of varying reading ability are able to understand the selections you give them to read. It is also important to insure that the materials you are sending home aren't written at too high of a reading level. This isn't to assume our students' parents don't read well. This just helps you keep your newsletter from being too wordy...and nerdy.

Here are Ellen's instructions. I also created a screencast showing visually how to use the feature.

1. Open a word document, scan some text, etc.

2. Click on “Word” at the top of your screen.

3. Click “preferences.”

4. Click “spelling and grammar.”

5. Check the box next to “readability statistics.”

6. When you want to check the reading level, run spelling
and grammar check. Once you are done, your reading level
will be displayed.

For the YouTube video below be sure to watch full screen so you can see the menus clearly enough.

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